PRE-EVENT
PLANNING & TASK DIVISION
We had our short meeting for Stage 3 on December 2nd, 2021 to discuss for our tasks. We had list down all tasks to be done in preparation for the event. Each of us volunteered to choose which tasks they want to be in-charge. We used google docs for synchronized view and accessible for all.
CREATE TENTATIVE
We drafted our tentative based on the suitability of the event flow. Since the event is semi-formal and time-limited, we decided to omit the Negaraku, Biru Warna and Corporate Video as part of the event. We want to maximize the event with contents and knowledge for our participants.
CREATE WHATSAPP GROUP
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We had created a Whatsapp group and spread the link to social media for them to join. The purpose of creating the Whatsapp group is to facilitate the communication process between us and the participants. We shared the reminder posters and the link to the event for the participants through the Whatsapp group to make it easier for them to join.
CREATE FACEBOOK EVENT
Prior to our Facebook live session on 18 December 2021, we had created the Facebook Event. The purpose of creating Facebook event is to allow us to post information about the details of our live event that is taking place on the date mentioned above. Facebook Event also allows anyone to register for the event.
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RESEARCH AND SCRIPT
To ensure that the event go smoothly, we had done some research in regard for the topic that we chose. The purpose of the research is to ensure the moderator can fully understand and interact more with the speaker to discuss of the issues that need to be brought on the day of the event. Besides that, in order for the event to be more interactive, we had drafted a script for moderator along with the flow so that it will be easier for them to conduct the program.
PROMOTION SCHEDULE
We created a promotion schedule for our poster posting on social media including Instagram and Facebook. We believe that by having a schedule, our promotion will be more organized and outstanding. This strategy is important in order to get attention from the public.
EVENT PLATFORM
For the event platform, at first we were confused on either to utilise Cisco Webex Meetings or Google Meet as both platforms have its own pros and cons. We consulted with our lecturer and finally we decided to go with Cisco Webex Meetings. Our lecturer, Dr. Rohizan provided us with the link as well as link for our rehearsals.
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LEARN HOW TO DO FB LIVE & RECORD SESSION
As we are not really familiar with how to stream live on Facebook we took an initiative to ask from another group that had done their event to know more regarding how they streaming their event on Facebook Live. Plus, we also searched on YouTube to have a better understanding on the said matter and decided to use an app named OBS where it allows you to do Live Streaming through the apps.
CREATE VIRTUAL BACKGROUND
For the virtual background we decided to use Canva Apps to create creative design. As our event mainly discussed on the matter of medical we put some elements that related to our topic. We intended to keep it as simple as possible for our audience's views but still can light up until the end of our event.
PREPARING BACKGROUND MUSIC
For purpose of making our event more enjoyable and relaxing, we prepare some background music for the silent moment of the events at the beginning and the end of the event. The apps used to prepare the music was Wondershare Filmora. The intention was so that our participant will not having a tense feeling before the event started.
CREATE TEMPLATE FOR E-SOUVENIR
We created a custom-made template of e-souvenir for the purpose to give to our participants who joined our event. The design is special as it is specifically designed for our event "Mediation in Medical Disputes: Peep Before You Leap".
REHEARSALS
Our rehearsals were decided to be on December 16th and 17th, 2021. In the rehearsals, we run-through the whole process to ensure the event goes smoothly. Muhammad Amin and Nur Amirah will be the moderators of the event.
CREATE GOOGLE FORM FOR FEEDBACK FROM AUDIENCE
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A google form was created to collect feedback from our audience. We would like to know how the event helps to enhance their knowledge on medical disputes especially through mediation. In addition, we also would like to know any suggestions that our team can improve in the future. The google forms are also used to collect data information of our audience to give them the E-souvenir which is a way to thank them as they are willing to spend their time to join our event.
PROMOTION
We post daily on Instagram for consistent awareness to the public. At Facebook, we post weekly as we want to give way to other groups' promotion.
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